We are seeking a detail-oriented and efficient Finance Operations Specialist to join our technology-oriented finance team at Multilogin. In this role, you'll play a crucial part in streamlining our financial processes, ensuring accuracy in financial records, and contributing to the overall financial health of the company. You will be directly involved in handling a variety of financial operations, ranging from invoice management to financial reconciliations and reporting. You will have a chance to grow your skills while being involved in finance automation projects and AI agent development.

Responsibilities:

• Manage and optimize the use of expense management tools, including uploading and processing invoices and expense reports.
• Execute weekly and monthly data pulls from various financial systems to capture transactional data for review and processing.
• Regularly review and validate invoices in expense management system, and reconcile them with bank statements to maintain accurate records.
• Handle the financial aspects of new joiners, including collecting bank and personal details to facilitate smooth payment processes.
• Manage accesses to financial platforms, including granting and termination, during employee onboarding and offboarding.
• Oversee the tracking and confirmation of bonuses and other bonus information.
• Communicate with team members regarding compensation invoices, addressing queries about payments, preparation, and discrepancies.
• Communicate with accounting and declaration submission subcontractors on the company’s behalf.
• Ensure timely invoice collection, reconciliation, and expense reporting in specific projects.
• Collect and reconcile invoices at the end of the week and prepare these for submission to the accounting service provider.
• Prepare corrections of clients' invoices as needed and provide information regarding clients' wire transfer payments to relevant team.
• Update compensation exchange rates and prepare ad-hoc financial reports as required.
• Draft bank batch payment files, including adding new personnel and amending payment amounts.
• Assist in updating the company's financial Handbook and other related documents.
• Assist in regular KYC procedures.

Requirements:

• Bachelor’s degree in Finance, Accounting, or related field.
• 1-2 years of experience in a similar financial role.
• Strong understanding of financial reconciliation processes and data integrity principles.
• Proficiency in financial software and expense management tools.
• Strong working knowledge of MS Excel.
• Excellent communication skills in English and Russian, both written and verbal.
• Ability to handle sensitive information with discretion.
• Comfortable working in a high-load, fast-paced, dynamic environment.